ROLLER to Google Drive Event Documents
A confirmed group booking creates its own Google Drive folder with a defined place for every document the event needs, booking changes update the files and their details, and finished events move to an archive.
A group booking generates paperwork that nobody planned a home for. The invoice, the signed waiver, the risk assessment, the itinerary, the dietary list, the purchase order the school's finance office needs, the instructions the duty manager reads on the morning. Each arrives from a different person at a different time.
Without this integration, those documents live wherever they landed. Some are email attachments, some sit in a shared folder named after whoever set it up, and the itinerary revised on Tuesday exists in three versions with no way to tell which is current. On the day of the event somebody spends ten minutes finding out whether the waiver was ever signed.
With the integration running, a confirmed group booking in ROLLER creates its own Google Drive folder, structured the same way every time, with a defined place for each document the event needs. When the booking changes, the files and their details are updated rather than duplicated. Once the event has passed, the folder moves to the archive location you nominate, so live work and finished work are not in the same place.
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Why deploy this use case
A confirmed group booking creates its own Google Drive folder, so nobody sets one up by hand or names it differently from the last one.
Each folder follows your template, so the invoice, waiver, risk assessment, itinerary, dietary requirements, purchase order and event instructions are always in the same place.
A booking amendment updates the documents and their details in the existing folder rather than adding another version alongside the old one.
Event paperwork stops being split between email attachments, personal drives and a shared folder somebody made last season.
Whether the waiver is signed, or what the dietary list says, is answered by opening the booking's folder rather than searching an inbox.
Completed bookings are archived to the location you nominate, so what is still live is not buried under what is done.
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Questions teams ask
How do I integrate ROLLER with Google Drive?
Connect both accounts to IntelliPaaS and run this Integration Pack, a prebuilt workflow between ROLLER and Google Drive. A confirmed group booking in ROLLER creates a structured Drive folder for that event, booking changes update what is in it, and completed events are archived. No custom development is required.
How does the ROLLER to Google Drive Event Documents integration work?
When a group booking is confirmed in ROLLER, IntelliPaaS creates a Google Drive folder for it, built to the structure you define, with a defined location for the invoice, waiver, risk assessment, itinerary, dietary requirements, purchase order and event instructions. Documents the booking produces are filed into it, amendments update what is there, and completed events move to your archive.
Does the ROLLER to Google Drive sync happen in real time?
Yes. The agent runs on every qualifying event in ROLLER, so a confirmed booking gets its folder within moments and an amendment updates it just as quickly, rather than waiting for an overnight batch. The workflow can also be put on a schedule or run by hand.
What's included in the ROLLER Google Drive Event Documents Integration Pack?
The pack covers folder creation for each confirmed group booking, the structure and naming those folders follow, filing of the invoice, waiver, risk assessment, itinerary, dietary requirements, purchase order and event instructions, updates when the booking changes, and the move to archive once the event has passed. The full flow is set out on this page.
Do I need a developer to set up the ROLLER Google Drive integration?
No. Trigger, agent logic and actions are preconfigured, and setting up means connecting ROLLER and Google Drive and confirming your folder structure and naming convention. Changes are made from the IntelliPaaS dashboard with no infrastructure to provision, and most teams are live the same day.
How much does the ROLLER Google Drive integration cost?
The ROLLER to Google Drive Event Documents Integration Pack is priced per month, and the current rate is shown on this page. Full plan details and what each tier includes are on the IntelliPaaS pricing page.
Can I customise the folder structure and document set?
Yes. The folder structure, the naming convention, the document set created for each booking and the point at which an event moves to the archive are all configurable, and you can layer your own conditions and filters on inside the Integration Pack - including which booking types get a workspace at all.
What happens if a ROLLER to Google Drive sync fails?
Failed runs retry on their own. Anything left unresolved sits in a review queue carrying the full error trace, with the team alerted, so a booking whose folder was not created is caught rather than discovered on the event day. The record can be replayed once the problem is fixed.