ROLLER to Google Calendar Party Bookings

IntelliPaaS Integration Pack for ROLLER and Google Calendar simplifies event coordination for your entire team. When a party booking is confirmed in ROLLER, it automatically appears on your venue's shared Google Calendar, complete with time, room allocation and package details. This ensures that everyone — from party hosts to catering staff — has a real-time view of the day's schedule on their phone or desktop, reducing confusion and ensuring every room is prepped and ready before guests arrive.

Party and group event coordination typically involves multiple teams who do not all have access to ROLLER. The party host needs to know which room and what time. Catering needs to know what package was booked and how many guests are expected. Operations needs to know which areas will be in use and when setup should begin. In most venues, this information is communicated through a mix of printed sheets, WhatsApp messages and verbal briefings — all of which can fall out of sync as booking details change. A shared Google Calendar updated automatically from ROLLER replaces this fragmented communication with a single accurate source.

Each calendar event created from a confirmed ROLLER party booking includes the party name, booking time, room or area, package type and guest count. If booking details are amended in ROLLER, IntelliPaaS updates the corresponding calendar event automatically. All team members with access to the shared calendar always see the current booking details on their own devices without needing a ROLLER login or a manual update from a coordinator.